6135--UPS Battery Replacement

Contracting Officer & Buyer Contact Information

Official government points of contact registered for this procurement. Use for pre-proposal questions, capability statements, and formal inquiries.

Contract Classification & Agency Hierarchy

Scope of Work & Buyer Summary

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 33 (size standard of 1250 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. VA San Diego Healthcare System needs a contract for one time service to provide replacement of batteries for the Main Server UPS (Uninterrupted Power Supply) in Bldg. 1 Room BB100-1 at VA San Diego Medical Center. The UPS are powered by 2 battery cabinets (30 per cabinet), which provide backup power during outages of normal and emergency power. This will prevent data loss, equipment damage, and ensure the continuous operation of the facility's information technology main servers. However, those batteries average lifespan is past the manufacturer's recommendation of 5 years. The battery lifespan and peak condition is essential to keeping vital equipment powered on during power surges and unexpected power shutdown. The contractor will: (1) Verify UPS is operational prior to replacing batteries. (2) Place UPS from Inverter to Maintenance Bypass. (3) Lock out/Tag out (LOTO) primary feed (Panel EDM). Verify no power at the UPS. (4) Remove and replace 60 UPS batteries with battery type UPS12-545PLP. (5) Battery terminals will be connected and tightened down in accordance with the manufacturer s recommended torque value and documented. (6) Clear all Lock out/Tag out (LOTO) and place UPS from Maintenance Bypass to Inverter mode. (7) Verify UPS is operational. Submit 1 hard copy and 1 electronic copy of Service Report. (8) Dispose of all old batteries at approved hazardous waste collection facility. Salient Characteristics for Sixty (60), UPS12-545PLP to include the following: a. Battery Manufacture: C&D Technologies b. String Voltage: 360 c. Float Voltage: 410 d. Battery Part Number: UPS12-540MR e. Batteries in a String: 30 for each cabinet f. Number of Cells: 180 g. Rated AMP Hour: 123 h. Watts Per Cell: 506 i. 100% Baseline Milliohm Value: 2.5 j. Parent Equipment Manufacture: Mitsubishi k. Warring Milliohm Value: 3.1 l. Parent Equipment Model #: UP9833A-A154SU-4 m. Replacement Milliohm Value: 3.2 n. Parent Equipment Serial #: 02-GGF3Q1-02 o. Annual Torque Specification: 60 In - Lbs. Place of Performance: VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161-0002 The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SALIENT CHARACTERISTICS requirements. For instances where your company cannot meet the SALIENT CHARACTERISTICS requirement(s), please explain. For instances where your company can meet the SALIENT CHARACTERISTICS requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SALIENT CHARACTERISTICS requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list SALIENT CHARACTERISTICS? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to [email protected] . Telephone responses will not be accepted. Responses must be received no later than, October 21, 2026, by 15:00 Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.